Minutes of the Parish Council meeting
held on June 13th at the Beambridge Inn starting at 7.00pm

[A] Apologies were received from Councillors Newmarch, Hill and Lane and PCSO Steve Hill. Councillors Habgood and Mansell were welcomed to the meeting by the chair.
[B] There were no members of the public present

Item 1: There were no disclosures of interest by members on agenda items except item 5a . The chair congratulated Councillor Mansell on his appointment and thanked Councillor Habgood for past and future commitments. Councillor Mansell outlined the dates for the commencement of the unitary authority and the present roles of himself, Councillor Gwil Wren and Councillor Habgood.

Item 2: Minutes of the previous business meeting were approved and signed by the Chairman as a true record. The minutes of the Annual meetings held in May 2022 will be signed in May 2023

Item 3: Matters arising from the previous minutes
[a] Road signage at Holywell Lake/Thorne St Margaret. Councillor Hasell outlined the number of width restrictions, clearly signed, but there is no signage on the A38 opposite the Beambridge Inn. At present it may be advisable not to pursue the latter. It was also commented on that there have been some issues with lorry satnav systems pursuing inappropriate routes, although it was also believed that an incorrect code had been used by the driver of the car transporter.
[c] Declaration of acceptance of office for the chair and vice-chair. It has been confirmed that both chair and vice-chair must sign a second declaration of office for their post, separate to that as a councillor, which the chair has duly signed.
ACTION: The declaration of the vice-chair will be placed on the July agenda
DONE: 14th June 2022

Item 4: Police Liaison: PCSO Steve Hill has reported that the two Speedwatch positions at Ford Street have been assessed and approved. The Ford Street coordinator has requested clarification from the police Speedwatch organiser over one site allocated as Wellington Rural. See item 7b. PCSO Hill has also reported a pleasing reduction in anti-social behaviour in three local car parks. Cameras have been installed in the Monument car park.

Item 5: Planning, Infrastructure and Development
[a] Planning application 43/19/0106 at Jurston Farm. Councillor Greenshields declared an interest. The developers are looking at mitigating flooding. It was agreed that the clerk would submit “No comment”
ACTION: The clerk will make the submission as above
DONE: Conditional permission had been granted on the 24th June 2020
[b] Planning application 44/22/0004 at Elm Bank, Ford Street. It was agreed that the clerk would submit “No comment”
ACTION: The clerk will make the submission as above
DONE: 14th June with ref SWT429430663
[c] Memorial seat at the Monument. This has arrived, will be installed and will have a plaque attached with the message “Please rest awhile and remember loved ones”. It will be accompanied by a memorial board where personal messages can be permanently installed. Payment of the invoice at £13.95 for the bench plaque was agreed to be a reimbursement for a card payment by the chair. Thanks were expressed to Councillor Greenshields for the suggestion and the implementation.
ACTION: Payment to be placed on the July agenda
DONE: 14th June
[d] Briscoe Lane one-way system and site meeting with Councillor Dave Mansell. The clerk reported that the meeting was very constructive and Councillor Mansell was most helpful in making proposals.
ACTION: The clerk will maintain contact with Mr Mansell who is pursuing the matter to determine a possible way ahead.
[e] Planning application 44/22/0008 at Gypsy Lane. It was agreed that the clerk would submit “No comment”
ACTION: The clerk will make the submission as above
DONE: 14th June with reference SWT 429430232
[f] Planning application at Calways Farm 44/22/0007 It was agreed that the clerk would submit “No comment”
ACTION: The clerk will make the submission as above
DONE: 14th June with reference SWT 429429843
[g] Hedge trimming at Pleamore Cross. It was reported that the hedge had been trimmed and the clerk has written a letter of thanks to the householder

Item 6: Financial Issues
[a] The only item of expenditure over £100 excluding salary payments was the bench seat at £299.99
[b] At the commencement of the meeting the bank and ledger balances were £21221.26. After the execution of the transactions in item 6c following the balances will stand at £19697.32
[c] Q1 salary and backpay repayment. Although this appears to be rather complex following errors made by the payroll officer, it was agreed that the process of settling the clerk’s salary including backpay and reimbursement of the original salary was the easier option. The clerk will therefore reimburse the council for the previously paid salary. It was noted with some disappointment that because of this error by the payroll officer, the council would now be eligible for employers’ national insurance in addition to PAYE.
ACTION: The clerk will make the appropriate payments. One to himself, two to HMRC and a reimbursement from the clerk to the Parish Council
DONE: 14th June
[d] The clerk presented the appropriate documentation confirming our exemption from an external audit.
[e] It is necessary to place a summary financial statement on the website by June 30th
ACTION: the clerk will forward a copy to the chairman for inclusion on the website.
DONE: 13th June

Item 7: Any other urgent business
[a] Jubilee celebrations. Thanks were expressed to the chairman and helpers for the celebration at the Monument. Ford Street held a celebration at which over 100 residents were in attendance.
[b] Update on Speedwatch at Ford Street. The police have provided new equipment and safety clothing. Thanks are expressed to Katie Brown. The clerk has also met the new county organiser and raised issues with regards to the funding of speed signs. The outcome was not helpful and since then the Ford Street coordinator has raised problems with the same organiser regarding the police reports because an inner-urban road (Sylvan Road in Wellington) has been declared as part of the rural system, resulting in skewed local data. No reply has been received.
ACTION: The clerk will pursue this issue (the clerk is the Ford Street coordinator)
[c] Fingerpost at Two Bridges and fingerpost repairs in Ford Street and Briscoe. It has been noted by emails from the County Fingerpost Renovation Project that repairs to fingerposts cannot be carried out voluntarily until those volunteers have attended training. Councillor Habgood, as a trained renovator, offered his assistance. The clerk will attend with one other resident but he has expressed his concern to the organisers that this has had the effect of local volunteers withdrawing their help, especially as this voluntary work has been performed for over twenty years. No financial or practical on-site assistance is available despite these demands. The post at Two Bridges is beyond economic repair unless funding is provided externally. It was therefore suggested that contact be made with Highways to replace the direction arms only, albeit with perhaps a modern substitute.
ACTION: Councillor Mansell will enquire re replacement direction arms
[d] Repainting of the telephone box/library at Ford Street. The clerk has begun renovation and another resident, Mr Andrews, has offered his assistance.
[e] Email newsletter. Following the successful Ford Street Jubilee celebrations, it has been suggested by a few parishioners in Ford Street that a quarterly newsletter be published by the vice-chairman of the council for display in noticeboards, on the website and for emailing where possible to interested parties, including county and district councillors. It was agreed however that the minutes of the meetings and the website contained sufficient information to enlighten parishioners.
[f] The period of public access to the accounts ends on the 14th July. Members of the pubic are asked to contact the clerk. Documents can be emailed but reasonable printing and postage costs may otherwise be requested.
[g] Fly Tipping. Councillor Frear raised issues regarding the incidences of fly tipping in the parish, including Stallards and Middle Green, much of which can easily be disposed of at the nearby recycling centre. The closure of the above site on Mondays and Tuesdays is not regarded as helpful however. It must be questioned why the site is inactive, especially on days immediately following a weekend.

Date of the next meeting: 11th July 7.00pm. There will be no meeting in August

Minutes of the Annual Parish Council and Business meetings held on
May 2nd 2022

Annual Parish Council Meeting
This meeting is convened for matters which need only an annual consideration. Minutes will be discussed at next year’s Annual Meeting
1. Apologies were received from PCSO Hill
2. Minutes of the previous meeting were read and signed as a true statement.
3. Councillor Greenshields was elected unanimously as chairman and Councillor Lane as vice-chairman. Chair proposed by Councillor Lane and seconded by Councillor Hasell. Vice-chairman proposed by Councillor Fraser an seconded by Councillor Hill
4. Declarations of Office were signed by all councillors
5. Registers of Interests have been signed by all councillors and will be forwarded by the clerk
6. Contact details of councillors were checked and there were no amendments

Annual Parish Meeting
This meeting is convened for matters which need only an annual consideration. Minutes will be discussed at next year’s Annual Meeting
A. There were no members of the public present.
B. Minutes of the previous meeting were read and signed as a true and accurate statement
C. Apologies were received from PCSO Hill
D. The Chair’s report will be forwarded
E. The Responsible Finance Officer’s report was presented and the Internal Financial Controls were signed.
F. The period of public examination of the accounts was confirmed as 3rd June to the 14th July. Anyone wishing to view the same is asked to contact the clerk


Business Meeting
These are additional urgent business matters. Minutes will be discussed at the next regular Parish Council Meeting

A. Apologies were received from PCSO Hill and all councillors were in attendance
B. There were no members of the public present
1. There were no disclosures of interest
2. Minutes of the previous meeting were read and discussed
3. There were no matters arising
4. Police Liaison: Thanks were expressed for the recent police report
5. Planning, Infrastructure and Development
[a] Planning application 44/21/0005 at Brook Farm, Westford. The proposed change in hours may affect noise levels for residents and increase traffic flow in the area. After much discussion with locals and at the meeting it was agreed to submit an objection
ACTION: Clerk to submit an objection
DONE: May 3rd 2022
6. Financial Issues and balance
[a] The Receipt of the precept of £7550 on the 20th April was noted
[b] The Internal audit fee payment has been paid
[c] Payment of the Annual Insurance has been made
[d] The payment of the Annual Payroll Fee was agreed and signed
ACTION: to be paid
DONE: May 3rd
[e] A VAT reclaim of £91.00 was received on April 20th
[f] The outstanding amount on the Clerk’s salary was discussed and it was agreed that the amount forwarded by the payroll officer be paid as soon as possible. The clerk will check with the officer that his salary will be on point 17.
ACTION: Pay outstanding salary of
DONE: May 3rd and acknowledged by the payroll officer
7. Any other urgent business
[a] It was agreed that the LGA model code of conduct was thorough but that the present code would be retained. It was resigned by the chair for adoption by council.
[b] Overhanging hedges. Complaints have been received by parishioners with reference to hedges overhanging the public highway. These have been passed on to the relevant authorities who visited the site and found no course of action was necessary at this time, although once the nesting blackbirds had flown the hedge at one site would be cut back to aid visibility.
[c] Speed indicator devices. It was agreed that the installation of a SID at Holywell Lake was at present inappropriate due to insufficient evidence. It was thought however that such an installation at Ford Street would be helpful in view of the significant speeding issues. However practical issues remain and it was agreed that at present Speedwatch offered a more realistic solution.
ACTION: The clerk will contact the resident at Holywell Lake who raised the issue
DONE: May 3rd
[d] Blackdown Hill Road will be closed to all traffic from June 6th to the 8th and

Chairmans Report for the Annual meeting held on the 2nd May 2022

It’s certainly been a difficult year , coming back to the “new norm” but in this area at least it’s not been too bad.
Your Councillors have been, on your behalf looking at planning applications, Highway, and environmental issues within the Parish to insure they are in keeping with the area . I would like to thank those Councillors for donating their free time and knowledge to the good of the Parish.

I would also like to thank our area Councillors Roger Hopgood and James Hunt for their support and help during the year, along with the Local Policing team , they all have been very helpful.

The Wellington Monument is our Parish’s main attraction and has been fully restored and is now open for tours , this has brought more Visitors to the Parish mostly in a good way .

Lastly, I would like to thank , on behalf of the Council the Beam Bridge Hotel for the meeting room for our meetings
John Greenshields

Agenda for the Annual Parish Council and Business meetings to be held on
May 2nd at the Beambridge Inn starting at 6.30pm

Annual Parish Council Meeting
The agenda
1. Apologies
2. Minutes of the previous meeting
3. Election of chair and vice-chair [and office holders if appropriate]
4. Declarations of Office to be signed by all councillors
5. Registers of Interests to be signed by all councillors
6. Contact details of councillors to be checked and updated if necessary

Annual Parish Meeting
The agenda
A. Members of the public present.
B. Minutes of the previous meeting
C. Apologies
D. Minutes of the previous annual meetings
E. Chair’s report
F. Responsible Finance Officer’s report
G. The period of public examination of the accounts

Business Meeting
The agenda
A. Apologies and attendance of councillors.
B. Members of the public present
1. Disclosures of interest
2. Minutes of the previous meeting
3. Matters arising
4. Police Liaison
5. Planning, Infrastructure and Development
[a] Planning application 44/21/0005 at Brook Farm, Westford
6. Financial Issues and balance
[a] Receipt of precept
[b] Internal audit fee payment
[c] Payment of Annual Insurance
[d] Payment of Annual Payroll Fee
7. Any other urgent business
[a] LGA model code of conduct
[b] Overhanging hedges
[c] Speed indicator devices

Date of the next meeting: June 13th 7.00pn at the Beambridge Inn